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Working offline

Kaizendex keeps working without a connection — your changes are saved on your device and back up automatically the moment you're online again.

Kaizendex is built local-first: everything you see is read from a copy on your device, and everything you change is saved there first. That means losing your connection doesn't stop you — on a plane, in the subway, or on flaky Wi‑Fi, you can keep logging and editing as usual.

What works offline

  • Reading everything — your collections, entries, dashboards, and calendar all load from your device.
  • Logging and editing — new entries, edits, deletes, reordering, renaming collections, folders, favorites, tags, and most settings changes are saved on your device instantly.
  • Your photos — thumbnails always show, and any photo you've opened recently opens from the local cache (see Storage).
  • Opening the app — once you've used Kaizendex on a device, it opens and boots offline too.

The sync indicator

Every page's top bar — including the top of your log chats — carries a small cloud icon that tells you where your data stands at a glance. When everything is backed up it shows a steady green check, so you always have positive confirmation that your changes are synced. Hover or tap it for the details: whether you're connected, how many changes are waiting, and the promise that everything is safe on this device and will sync automatically once you're back online.

The same icon gently pulses while changes are on their way, switches to an offline icon when you lose your connection (on phone, a pill also appears just above the tab bar), holds steady when the server can't be reached, and turns into a warning icon if a change couldn't be saved — same promise: it's saved locally and retries by itself. You never need to re-enter anything.

The green check also means you're receiving updates from your other devices, not just that this device has nothing left to upload. If the live connection drops — or the app tries to fetch updates and the fetch itself keeps failing — the icon shows "Reconnecting…" instead of green. Kaizendex retries within seconds in the background and returns to green by itself, and the tooltip shows when this device last synced.

Catching up after time away

When you open Kaizendex on a device that's been off or closed for a while, it fetches everything you did elsewhere in the background. Most of the time this finishes in under a second and you'll never see a thing. If there's a lot to catch up on, a small "Catching up…" pill appears with a live count of changes coming in — everything on screen stays usable while the newest data streams in. And if the device has been away for weeks, Kaizendex downloads a fresh copy of your data instead, showing a brief "Getting your data up to date…" screen until it's done. Either way, anything you logged on this device is kept and synced — catching up never discards local changes.

Checking your sync status

Open Settings → Data sync to see the full picture at any time: whether everything is synced, how many changes are waiting (and for how long), when the app last checked with the server, and how much space Kaizendex uses on this device. A Sync now button pushes and pulls everything immediately if you don't want to wait.

What needs a connection

A few things genuinely require the server and will wait for you to reconnect:

  • Chatting with your AI agents — replies come from the cloud, so the send and microphone buttons pause while you're offline (everything else keeps working).
  • Signing in on a new device and the first-time data download — if you're offline during that first download, the app says so and picks it up automatically when the connection returns.
  • Uploading new photos — the photo is kept safe on your device and uploads by itself once you're online (see Storage).

Add Kaizendex to your home screen

Kaizendex installs like an app. On iPhone: open it in Safari → Share → Add to Home Screen. On Android: Chrome will offer Install app in its menu. Installed, it opens full-screen and works offline the same way.

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