Collections

Properties, views, presets, automations and formulas.

• What is a CollectionA Collection is the shape of one kind of thing you track — defined once, reused forever.
• Pages & nestingEvery account comes with a built-in Page — a clean, blocks-based note you can fill with anything. Type "/page" inside any note to create a page within a page, just like Notion, and follow the trail at the top to see where you are.
• Editor shortcutsWrite without leaving the keyboard. Type a few characters at the start of a line to turn it into a heading, list, to-do, toggle, quote, and more — plus the slash menu, links, and formatting. The same Notion-style shortcuts you already know.
• ColumnsPut blocks side by side. Type "/2 columns" or "/3 columns", or drag any block just past the right (or far left) side of another one. Drag the gutter between columns to resize them, and everything you can normally write works inside a column.
• Links, videos & bookmarksPaste a link into a note and choose what it becomes — a tidy clickable link, a rich bookmark card, or an embed. X posts, YouTube, TikTok, Spotify, Google Maps and more render right inside your note, just like in Notion.
• Creating a CollectionDesign a Collection in the builder — name, icon, color, Properties, defaults.
• Every property typeA simple guide to every kind of property you can add to a Collection — what it holds, what it looks like, and when to use it.
• Properties and the TitleProperties are what a Collection tracks — every Entry of the Collection carries one value per Property. From a plain number to a live stopwatch to coloured tags to a full block editor Page. Every Collection also has a built-in Title — the headline on each Entry's card.
• RatingScore anything on a scale you choose — stars, hearts, faces, weather or plain numbers. Click to rate, click again to clear.
• JSON and Chart propertiesKeep structured data in JSON and draw it with one or more Chart properties.
• Pasting Heart rateAdd your own time and BPM samples without connecting a wearable.
• Shared propertiesReuse one property across collections, with one name and unit everywhere.
• Default values & presetsPre-fill new entries automatically — with fixed values, or with expressions like today's date that compute themselves every time you log.
• Tracking habitsOne Habits Collection with a preset per habit — plus streak calendars, counting habits, medicines, and a daily entry that appears on its own.
• DescriptionGive a Collection its own how-to page — with embedded videos — and read it from any card, or from an exercise inside a workout.
• AI instructionsWrite standing guidance the AI assistant follows automatically whenever it touches this Collection's entries — in chat and in scheduled runs.
• Customizing the cardControl how a Collection's cards look — one per place entries are drawn (feed, list rows, board cards, calendar events, gallery tiles), plus a card of its own for any preset. Property order, width, labels, icons, fonts, colors, stat rows, photo sizes, phone vs desktop layouts and value-based rules, with a live preview, without changing the data you track.
• The database tableEdit entries inline, add rows, add columns, and rearrange — all from the Collection detail page.
• Every view typeThe eight ways to look at a Collection — Table, Board, Gallery, Mosaic, Books, Feed, List and Calendar — with a picture of each and when to use it.
• Views in depthLook at a Collection's entries as a table, a Kanban board, a photo-card gallery, a Pinterest-style mosaic, a shelf of book covers, a chronological feed, a compact list of rows, or a calendar — and switch between them.
• Global collectionsOne place that gathers entries from many Collections — your log, a daily to-do, or any feed you can describe.
• Automations — when this happens, do thatTick "Done" and watch the Stage flip to done by itself. An automation is a small rule you (or your AI) write once, and your Collection follows it from then on.
• Automations reference (JSON)Every trigger, condition and action an automation can use, with copy-pasteable JSON, the limits, and what each error message means.
• Automation recipesReady-made automation rules you can copy — task close-out, board drags, streak counters, auto-tagging and more. Change the property names to yours and paste them in.
• Stopwatch and TimerTwo Property kinds that capture elapsed time as it happens — Start, Pause, Resume, Finish. Timer is a Stopwatch with a target duration.
• Recording runsGPS distance is a Property you can add to any Collection — its cards show your routes, pace, splits, and elevation, and the Android app records your run with the screen off.
• Connecting Fitbit or Google HealthConnect your Fitbit once and Kaizendex keeps your sleep, heart rate, and workouts synced automatically — no manual syncing required.
• Automatic screen-time trackingLet your devices record which apps and sites you spend time on — sessions land on your calendar, categorized by your own rules.
• Tag and Multi-tagThe coloured picklist Property kind. One "Tags" property, with settings for single vs. multiple picks and a Collection-only vs. shared Global Tags pool.
• Sub-entries (dishes & ingredients)A Property kind that lets one Entry hold a list of other Entries — a dish made of ingredients, a recipe of steps, a meal of foods. The ingredients vary every time, and each one is a real Entry that rolls up on its own.
• RelationsConnect entries across Collections — a Project points at its Area, a Task at its Goal. Choose which sides display the connection, and link entries from different Collections in one field.
• Sub-entry formulas & Scale valuesCalculate over an entry's parts, or scale several number fields together from a saved reference amount.
• FormulasA Formula Property computes a value from your other fields — a BMI from height and weight, a countdown from two dates, a label from a number. Read-only, and it updates itself the instant a field it uses changes.